| Action | Keystrokes | Buttons |
| Open MS Access program | 1. select Microsoft Access from the Start/Programs menu
(sometimes in an Office 97 submenu) |
|
| Create the Mailing Labels database | 2. click on Blank Database at the Microsoft Access
window 3. click the OK button 4. type Mailing List in the File name box 5. click Create button |
|
| Create a table | 6. click New button 7. highlight Design View 8. click OK button |
|
| Create and define fields (see Figure 1) |
9. type Record Number
10. press Tab key 11. click on Popup Menu button under Data Type label . . . 12. click on AutoNumber option in popup menu 13. select Primary Key from Edit menu 14. click in next empty box under Record Number 15. type First Name 16. press Tab key 17. change field size to 15 18. click in next empty box under First Name 19. type Last Name 20. press Tab key 21. change field size to 20 22. click in next empty box under Last Name 23. type Street Address 24. press Tab key three times 25. type City 26. press Tab key 27. change field size to 15 28. click in next empty box under City 29. type State 30. press Tab key 31. change field size to 2 32. click in next empty box under State 33. type Zip 34. press Tab key 35. change field size to 10 |
|
| Save Mailing Labels table | 36. select Save from File menu 37. type Mailing List 38. click OK button |
|
| Close Mailing Labels table | 39. click Close button in upper right corner of Mailing List: Table window . . . |
|
| Create Mailing Labels input form (see Figure 2) |
40. click on New Object button on the toolbar . . .
41. select Design View from the View menu 42. doubleclick on Record Number field (on the right) 43. click Data tab at top of Text Box: Record Number window 44. set Enable to No by doubleclicking on it 45. set Locked to Yes by doubleclickling on it 46. click Close button in upper right corner of Text Box: Record Number window . . . 47. select Form View from View menu |
|
| Save Mailing Labels input form | 48. select Save from the File menu 49. click OK button |
|
| Enter Data | (SEE FIGURE 4 BELOW FOR RECORDS TO ENTER) 50. type the first name-and-address information into the form |
|
| Close Mailing Labels input form | 55. click Close button in upper right corner of Mailing List window . . . |
|
| Print Mailing Labels (see Figure 3) |
56. click Reports tab 57. click New button 58. click Label Wizard option 59. click Popup Menu button . . . 60. click on Mailing List 61. click OK button 62. click on 5160 63. click Next button twice 64. click First Name 65. click Add button . . . 66. press Spacebar 67. click Add button (Last Name highlighted) . . . 68. press Enter key 69. click Add button (Street Address highlighted) . . . 70. press Enter key 71. click Add button (City highlighted) . . . 72. type , and press Spacebar 73. click Add button (State highlighted) . . . 74. press Spacebar three times 75. click Add button (Zip highlighted) . . . 76. click Finish button 77. select Print from File menu 78. click OK button 79. click Close button in upper right corner of Labels Mailing List: Report window . . . |
|
| Exit MS Access | 80. select Exit from the File menu |
